How we handle the information you share with us during admission and afterwards.
We collect information that you provide to us directly. This includes what you enter into the online admission form — your name, parents' names, date of birth, gender, contact number, email address, postal address, Aadhaar number, academic qualifications and the documents you upload — along with anything you send through the enquiry form or by email.
We do not buy applicant data from third parties, and we do not ask for payment card details anywhere on this website.
We do not sell your information, and we do not use it for advertising by third parties.
Your enrolment and examination records are shared with the university that awards your degree — Utkal University, Biju Patnaik University of Technology (BPUT) or Berhampur University, depending on your programme. Records may also be shared with state and central authorities where a statutory scheme (such as a scholarship) requires it, and with auditors bound by confidentiality.
Information is disclosed to anyone else only with your consent, or where we are legally required to do so.
Applications that do not result in enrolment are retained for the duration of the admission cycle and one subsequent year. Student academic and financial records are retained permanently, as is standard for an educational institution and as required by the affiliating university.
Access to applicant and student records in the administrative portal is restricted to authorised staff. Uploaded documents are stored against the specific application they were submitted for. Please do not send sensitive documents over unencrypted channels such as social media messages.
You may ask us to correct inaccurate information in your application or student record, ask for a copy of the information we hold about you, or withdraw an application that has not yet resulted in enrolment. Write to ayushsai2019@gmail.com or call the admission office. We may ask you to verify your identity before acting on a request.
This website uses only the storage necessary for the site to function — for example, remembering your progress through the admission form on your own device. We do not run third-party advertising trackers.
The following are published in the public interest and are available in full at the institute office during working hours:
Where any statement on this website conflicts with the official records held at the institute office or with a direction of the affiliating university, the official record prevails.
We may update this policy. The revision date at the top of this page always reflects the current version. Material changes affecting applicants in an open admission cycle will be notified on the homepage notice bar.
Questions about this policy, or a request relating to your information, should be addressed to the Admission Office, SJB Institute of Higher Education, Plot 12/A, Knowledge Corridor, Chandrasekharpur, Bhubaneswar, Odisha 751024, or emailed to ayushsai2019@gmail.com.
See also our Terms & Conditions and Anti-Ragging Policy.